How to Make a Fashion Line Sheet (2026 Guide)

Short answer: A line sheet is the order document wholesale buyers use: one clean image per style with its style number, name, colourways, sizes, wholesale price, suggested retail price, minimum order and delivery window. To make one, pull the data from your product records, shoot or render consistent product images (flat lay, ghost mannequin or on model), lay them out in a simple grid, and add order terms. Canva, InDesign or a spreadsheet all work.

What goes on a line sheet

Step by step

1. Finalise the range. Only styles you will actually produce.
2. Collect the data from your tech packs and costing: style numbers, colourways, sizes, prices, MOQs.
3. Get consistent images. Same background, angle and lighting for every style.
4. Lay it out. A grid of 4 to 8 styles per page, grouped by category or delivery.
5. Add the order terms. Payment terms, delivery windows, minimums, contact.
6. Check every number against your costing and tech packs before sending.
7. Export a PDF and keep a version date on it.

Line sheet vs lookbook

A lookbook sells the story with styled images and few details. A line sheet is for placing orders, so the data matters more than the styling. Many brands send both: the lookbook to inspire, the line sheet to order from.

Tools

• Canva: free plan with line sheet templates; Pro US$144 a year.
• Adobe InDesign or Illustrator: full layout control.
• Spreadsheet: fine for a simple text-and-thumbnail sheet.
• AI imagery: on-model or ghost-mannequin images from product photos (FASHN, The New Black, The F* Word's AI photoshoot), as long as they match the produced garment.

Keep the line sheet and the tech pack in step: if a colourway or trim changes in the spec, update the line sheet before it reaches a buyer.

Prices and features checked on each vendor's own website on 8 November 2026; time and sample-cost figures from the State of AI Fashion 2026 report.

Frequently Asked Questions

What is a fashion line sheet?

A wholesale order document showing each style with its image, style number, colourways, sizes, wholesale and retail prices, minimum order and delivery window.

What is the difference between a line sheet and a lookbook?

A lookbook sells the story with styled imagery; a line sheet gives buyers the data they need to place an order.

What software do I use to make a line sheet?

Canva (free plan with templates), Adobe InDesign or Illustrator, or a spreadsheet for a simple version.

Can I use AI images on a line sheet?

Yes, if they accurately show the garment you will produce; buyers order from what they see.

How many styles per page?

Usually 4 to 8, grouped by category or delivery, with enough space for every data field.

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